Generally, when we talk about the relocation process, we are mostly concerned with various activities such as packing, loading, unloading, hiring transportation, etc. Amidst all these activities, there is one particular task that is very important: change of address communication with various important entities. If this type is not taken care of properly, you will face inconvenience in the future. To help you with this particular aspect of the move, we have created an ultimate checklist that will help you take care of all the tasks related to the change of address communication during the relocation process. Moreover, your location process will remain organized, and all important parties can be notified about the communication with the help of this checklist, so without wasting any further time, let’s begin.
Important Parties Who Should Be Informed About Your Changed Address
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1. Inform your local post office
The first thing you can do is notify your local post office where you are shifting to and even communicate with your existing post office so that all your communications reach your current address without delay or issue.
2. Let banks know about your change of address
In this age of digital communication, where we use our debit and credit cards most of the time, your banks must know about your change of address. You can go online or visit your local branch to communicate with them about the change of address so that they can update their records, and if they have a local branch in the new area where you are relocating, they can transfer your account there. Privacy is also a reason behind this move, as many of us receive our monthly statements online, and most people wouldn’t want strangers to see their physical statements on their doorstep. This is why it is important to communicate with the bank so that this kind of peculiar and unwanted situation does not occur in your case.
3. Communication with schools
If you have children who go to school, you will have to get the transfer certificate or leaving certificate from them. In rare cases, your kids’ school might have a branch of the current school at the new location as well. In either of these situations, you must communicate with the current school about your relocation and inform them about the new address as well. This will help those children have a smooth transition, and in case the current school needs to communicate with the children, they will be able to contact your family easily.
4. Insurance company
In case you have insurance for your health, life, personal belongings, or vehicle, it is expected that you communicate with your current insurance company about your new location. Just like communication with your bank about the change of address is important, similarly, it is important to tell your insurance company about it. Skipping this step will result in unwanted issues and inconveniences in the future.
5. Update your Aadhar Card details
The Aadhaar card is a very important identity document issued by the government. Though it is not mandatory to update the Aadhar card’s new address, not updating it with the government will lead to issues when it comes to getting loans, applying for government jobs, taking advantage of government schemes, and may even cause issues with many other normal tasks. So just go to the Aadhar Card portal and update your new address information by filling in the form and attaching the required documents.
6. Update your PAN card address
The address change should be communicated with the PAN card authorities, just like you do with the Aadhar card. Generally, an Aadhar Card and a PAN card are required to apply for various government schemes, and both of them are used as identity card documents issued by the government, so do not skip this particular step as well, and visit your local PAN card office to update the information as per rules and regulations.
7. Voter ID card address change
Apart from the Aadhar card, it is always better to update the voter ID card’s address too. This will help you vote without any issues in local and national-level elections. A Voter ID card, like a PAN card, is a handy document that is required for various Government schemes and private purposes.
8. Let your friends and relatives know about your new locations
When you relocate to a new location, you are expected to inform your close friends, relatives, and parents about the change of address. Despite this being a natural step, many people skip it. However, it can prove critical, and you must tell your close relatives and friends about your new address so that they can reach you in case of any emergency or when they need to contact you for any important communication.
9. Your office or people working with you at work
Your workplace holds the second most important position in your life after the home, and people working alongside you, regardless of whether you are doing business or a job, need to be told about your move and new address. The reason for this is simple: they may need to communicate with you because of any situation, or you may have to communicate with them due to your responsibilities or needs. So, make sure you are not skipping this part and inform important people at your workplace about your new location’s address.
10. Miscellaneous parties
Apart from these mentioned entities, there can be several other entities surrounding your life that matter to you. For example, a neighbor who is close to you or you may need them for any important task at your existing place, an attorney handling your case, a tax consultant keeping your books, or a doctor handling your case for any health issue whose opinion matters for you in the future. For all these types of contacts, you must make sure that you are letting them know about your relocation so they can get in touch with you when they need to. So, keep these people on your checklist of people to whom you should inform of your new address.
Check out our blog “A Detailed Office Moving Checklist to Ensure a Successful Move” is packed with essential steps and tips to streamline your process and minimize downtime.
Wrapping up
The communication of your change of address is a significant aspect of the relocation process; however, generally, it does not get as much consideration and importance as it deserves. The reason is that it is easy to get so caught up in all other aspects of the move, like loading, unloading, packing, and taking care of the moving and packing company, that you forget about letting important parties know about the change of location. So you must focus on this particular aspect when relocating. This blog gives information about a detailed checklist that can help you stay focused and organized with this aspect of moving. So, go through this blog and make sure that you are not skipping on this and that all the important entities surrounding your life have knowledge of your new address and contact number.
Planning an international move? Our “A Practical International Moving Checklist for Your Next Move” covers everything you need to consider.
FAQs About Address Change Checklist
Which Parties Need To Be Informed About A Change Of Address?
The information about the various entities that need to be informed about the change of your address has been explained in this blog. These include the Aadhar card office, the PAN card office, the voter ID card authority, the school of your children’s lawyer and doctor, and various other entities with whom you should ideally communicate about the change of your address.
What Are The Means By Which One Can Update The Address On Important Identity Card Documents?
Generally, people have the option to use online means and even go to the local office of their respective ID card organization to change their address. For example, if you want to change the address on your Aadhar card, you can either go to the online website of UIDAI or visit the local Aadhar card center.
Is It Mandatory To Inform The Government Organisation, Such As The Tax Office, About A Change Of Address?
In some cases, you may have to inform the concerned organization about your change of address, and in some cases, it is not mandatory. One should talk to the representative of the concerned organization to have a clear understanding of the terms and conditions and follow the process accordingly.
